Terms, Conditions & Privacy


The information you provide is solely for the use of Otley Cycle Club and will never be passed to any third parties. The email address you provide will only be used for club communications, e.g., membership related communication and club newsletters.


As a member of Otley Cycle Club, you agree to ride with respect to the safety of other cyclists and road users on club rides & events as set out in our Ride Etiquette which includes advice on Ride Safety and Riding in a Group.

Privacy Notice and General Data Protection Regulation (GDPR)

Otley Cycle Club takes your right to privacy very seriously. As members you will benefit from all that being part of a club brings you. We hold limited information on our membership purely for the purpose of running the club.

What information do we hold?

The club holds the following personal information, which you provide at the time of joining the club:

• First name
• Last name
• Postal address
• Email address
• Telephone number
• Sex
• Emergency contact details

Where is the data held and who has access?

This data is held in a password protected, encrypted file on the club’s cloud storage area (which is GDPR compliant). It is only accessible by the following people:

• Membership Secretary (who also maintains the record),
• Club Secretary, and
• Safeguarding Officer.

Access will, from time to time, be granted on a temporary, controlled basis to those requiring access for system development.

What is your information used for?

Your information is only used for club matters. This includes maintaining the membership records and subscriptions; managing club groups such as the Facebook Members Group, OCC Strava, checking that membership is up-to-date and that race results are submitted.

Your email address is only used by the Club Secretary to send club related emails and the Membership Secretary to send out membership cards and subscription reminders. These emails sometimes contain details of third-party events which directly relate to the club, but at no time are your addresses passed on to a third party.

As a club member your information may be shared on the club website, social media pages or in emails sent by the club. This data will only be shared in the event that either you are a club volunteer, have participated in a race or challenge event or have recorded a major achievement. This data will be limited to your name, race results (if applicable) and details of your achievement. Limited further information about you may be included; for example, whether you have participated in a juniors’ race or a women’s race.

Who can I contact if I have a question?

The Club Secretary (as listed on the website) should be contacted on any matter relating to GDPR and the club’s procedures via the main club email otleycycleclub@gmail.com.

Use of cookies

The Club website site uses only 'strictly necessary' cookies in order to function. A strictly necessary cookie is a type of cookie that is used by the website to function properly, without which the site would not work. This type of cookie does not collect any personally identifiable information about you and does not track your browsing habits. Strictly necessary cookies operate on landing which means it is not possible to offer users a banner offering the possibility of granting 'prior' consent to their use. These cookies are deemed to come under the exemption rules for OCC and therefore are also deemed as exempt from requiring a popup under PECR / ICO (Privacy and Electronic Communications Regulations / Information Commissioner’s Office) guidance.